Author Guidelines

Analecta Periodontologica is a peer-reviewed journal addressed to colleagues in the clinical, educational, and research fields of Periodontology. The journal is published once a year and has a monograph format. The Editor-in-Chief assembles the list of contents for each volume and invites clinicians and researchers to develop the featured topic of the issue. Analecta Periodontologica publishes only invited scientific articles. Prospective authors are given a 2-month period to prepare and submit the final manuscripts. All invited authors should carefully follow the author guidelines and they may contact the Editor-in-Chief of the journal for further assistance.

 

Submission of manuscripts

The manuscripts will be accepted on the conditions that the submitted contents including text, figures, tables, and photographs, are original in nature, were not published previously, and are not under consideration for publication elsewhere. Manuscripts should be submitted to the Editor-in-Chief of the journal only by e-mail. Formatted floppy disks, compact disks (CDs), or zip disks will not be accepted. The text of the manuscript should be provided in a Word (.doc) file and must contain the title page, abstract, main text, acknowledgments, references, tables, and figure legends, in the above order. Figure files may be in GIF, JPEG, PICT or Bitmap format for the initial submission. However, if the manuscript is accepted for publication, the author/s should be able to provide high resolution TIF, JPEG or EPS files required for final printing.

The submitted manuscript must be accompanied by a cover letter addressed to the Editor-in-Chief, containing the title of manuscript, the names of the authors, the name, academic affiliation, postal address, phone number, fax number, and e-mail address of the corresponding author. Authors are invited to suggest one reviewer from the Review Board (who is not member of their institution and has never been associated with them or their laboratory), even though the appointment of the recommended reviewer is not guaranteed. The cover letter should include clear statements regarding the originality of the manuscript, sources of funding, potential conflicts of interest, intention of transferring copyright to the journal, and consent to authorship from all listed authors. A sample cover submission letter is available upon request from the Editor-in-Chief. The cover letter should indicate that the manuscript has been read and approved by all authors and must be signed by all coauthors.

 

Manuscript format

Language

Starting with the Anniversary 20th Volume in 2009, Analecta Periodontologica is published in both Greek and English languages. Even though Greek remains the official language of the journal, printing in English is considered an important step towards an international recognition of the official publication of the Hellenic Society of Periodontology.

The entire manuscript must be provided in both Greek and English with each one being the accurate translation of the other. Both American (US) and British (UK) English are accepted, but spelling and usage should be consistent throughout the entire document. To assure the high quality of the English text, non-English speaking authors are prompted to have their manuscripts professionally edited prior to submission by an editing specialist or a web provider of related services. The journal reserves the right of editing the submitted manuscripts to conform to the journal's style and/or improve the English and Greek grammar or syntax.

 

Text format and style

The entire manuscript should be typed double-spaced, including the abstract, text, reference list, figure legends, and table footnotes. All margins should be at least 2.5 cm wide and all pages of the manuscript should be numbered in sequence, including the abstract, text, reference list, figure legends, and tables. The hyphenation option should be off.

Customary Latin terms including in vivo, in vitro, e.g., i.e., should not be italicized, but microbial names throughout the text and Journal titles in the reference list should be in italics. Words that should appear in the printed paper italicized or bolded must be typed in italics or bold, respectively.

In general, there are no strict limitations regarding the length of manuscripts, but submitted papers should be up to 20 double-spaced pages long (excluding the abstract, references, tables, and figure legends), may contain no more than 5 tables and figures (including multi-panel figures), and the total number of references should be up to 150, at most.

 

Abbreviations, units, and nomenclature

All measurements should be expressed in metric units. Acronyms and nonstandard abbreviations should be avoided in general. If used, abbreviations must be clearly defined when provided for the first time in the text. Authors should follow the recommendations in: «Baron, D. N. & Clarke, H. M. K. (2008) Units, Symbols and Abbreviations: A Guide for Medical and Scientific Authors. 6th edition, London: The Royal Society of Medicine Press».

Reference of drug and material generic names is encouraged. However, if proprietary names must be used, they should be mentioned where the term is first provided, followed by the «®» symbol. A similar approach should be employed for commercial products. Manufacturers of drugs, materials, and devices should be identified where the product is first mentioned in the text as follows: product name (manufacturer's name, city and country).

Authors should follow the classification of periodontal diseases adopted by the American Academy of Periodontology: «Armitage G. C. (1999) Development of a classification system for periodontal diseases and conditions. Annals of Periodontology 4, 1-6.»

Microbial binary nomenclature, consisting of a generic name with an initial capital and a specific epithet (e.g., Tannerella forsythia), should be used for all microorganisms. Microbial names should be in italics throughout the whole text and must be written out in full the first time they are used in a paper. Thereafter, the generic name should be abbreviated to the initial capital letter (e.g., T. forsythia), provided there can be no confusion with other genera used in the paper.

 

Manuscript structure

The contents of all manuscripts submitted to Analecta Periodontologica should be organized in the following sequence:

a) Title and authorship (single page)

b) Abstract and keywords (single page)

c) Main text

d) Acknowledgments

e) References

f) Tables

g) Figure legends

Please keep in mind that except for the References section, all contents of the manuscript should be provided in both English and Greek languages.

 

a) Title page

The title and authorship details should be included on a single separate page in the following manner:

● Title of manuscript

● Central topic of the monograph

● Full names, academic degrees, current institutional affiliations, and e-mail addresses of all authors

● Running title of no more than 50 characters (including spaces)

● Short note on source of funding for the study (if any) and conflicts of interest (if any)

● Total word count, number of tables and figures contained in the manuscript

● Name, postal address, phone/fax number and e-mail address of the corresponding author.

 

b) Abstract and keywords

The abstract and keywords should also be included on a single separate page. The abstract should summarize the major conclusions in an informative rather than descriptive manner and should be limited to 350 words in length. A maximum of seven key words should be provided below the abstract to facilitate indexing of the paper.

 

c) Main Text

The main text should be organized in a series of subsections and analyzed accordingly. Systematic reviews should contain a «Methods» section to provide all pertinent information regarding the search process (databases, chronological coverage, language spectrum etc) and if possible, a meta-analysis of the primary results should be conducted. When appropriate, the text should contain a critical analysis of the available literature.

 

d) Acknowledgments

Acknowledgments to substantial contributions of individuals including technical support, research or clinical assistance, and manuscript preparation should be stated in this section. If applicable, the acknowledgments should also contain source/s of funding for the study, and commercial relationships of each author as well as any potential conflict of interests.

 

e) References

The reference list must include all the journal articles (both print and online), books and book chapters, dissertations, published conference/meeting proceedings, or editorials cited in the manuscript. Inclusion of manuscripts simply submitted for publication and abstracts is not encouraged. Manuscripts accepted for publication may be incorporated in the references (accordingly marked). The reference list should be arranged in alphabetical order by first-author's surname.

● The accepted format for standard journal references is provided below:

name(s) of all author(s), year, title of the paper, journal title, volume number, first and last page numbers.

The names of authors should be arranged as follows: Apatzidou, D. A., Riggio, M. P. & Kinane, D. F. (an ampersand is placed ahead of the last author and the comma right before it should be omitted).

The year of publication is placed within a parenthesis (2005), the title of the paper is provided without quotation marks, the journal title should be italicized and non-abbreviated, followed by the volume number in bold, and page numbers.

● The accepted format for book references is provided below:

name(s) of all author(s), year, chapter title, title of book in italics, name/s of Scientific Editor, page number(s), town of publication, publisher.

● The accepted format for web links and URLs included in the references is provided below:

Institution/author, title of the document/site, access date, complete URL address.

All listed references must be cited parenthetically in the text quoting the last name(s) of the author(s) and the year of publication as follows: (Apatzidou 2006), (Apatzidou & Kinane 2004). Three or more authors should always be referred to as: (Apatzidou et al. 2005).

If more than two references are used to support a statement in the text, they should be arranged in parenthesis first by year, and then by first-author's surname as follows: (Sakellari et al. 2000, Apatzidou & Kinane 2004, Apatzidou et al. 2005, Sakellari et al. 2005, Apatzidou 2006).

Examples of reference style

● Standard journal article

Apatzidou, D. (2007) Full mouth disinfection. Effect on clinical, microbiological and immunological parameters. Analecta Periodontologica 18, 51-61.

Hajishengallis, G., Wang, M., Liang, S., Shakhatreh, M. A., James, D., Nishiyama, S., Yoshimura, F. & Demuth, D. R. (2008) Subversion of innate immunity by periodontopathic bacteria via exploitation of complement receptor-3. Advances in Experimental Medicine and Biology 632, 203-219.

Kalpidis, C. D. & Ruben, M. P. (2002) Treatment of intrabony periodontal defects with enamel matrix derivative: a literature review. Journal of Periodontology 73, 1360-1376.

Karoussis, I.K., Kotsovilis, S. & Fourmousis, I. (2007) A comprehensive and critical review of dental implant prognosis in periodontally compromised partially edentulous patients. Clinical Oral Implants Research 18, 669-679.

Lalla, E., Kaplan, S., Chang, S. M., Roth, G. A., Celenti, R., Hinckley, K., Greenberg, E. & Papapanou, P. N. (2006) Periodontal infection profiles in type 1 diabetes. Journal of Clinical Periodontology 33, 855-862.

Madianos, P. N., Lieff, S., Murtha, A. P., Boggess, K. A., Auten, R. L. Jr., Beck, J. D. & Offenbacher, S. (2001) Maternal periodontitis and prematurity. Part II: Maternal infection and fetal exposure. Annals of Periodontology 6, 175-182.

● Standard journal article in a Supplement issue

Donos, N., Mardas, N. & Chadha, V. (2008) Clinical outcomes of implants following lateral bone augmentation: systematic assessment of available options (barrier membranes, bone grafts, split osteotomy). Journal of Clinical Periodontology 35 (Suppl. 8), 173-202.

● Journal article published in other foreign languages

Mastragelopulos, N., Haraszthy, V. I., Zambon, J. J. & Zafiropoulos, G. G. (2002) Detection of periodontal pathogenic microorganisms in atheromatous plaque. Preliminary results (in German). Der Chirurg 73, 585-591.

● Complete Book

Lindhe, J., Lang, N. P. & Karring, T. (2008) Clinical Periodontology and Implant Dentistry. 5th edition, Oxford, Wiley-Blackwell.

● Book chapter

Papapanou, P. N. & Lindhe, J. (2008) Epidemiology of periodontal diseases. Clinical Periodontology and Implant Dentistry. Editors: Lindhe, J., Lang, N. P. & Karring, T., 5th edition, pp. 129-182, Oxford. Wiley-Blackwell.

● Doctorate Thesis

Romanos, G. (2003) Immediate loading of endosseous implants in the posterior mandible: animal and clinical studies. PhD Thesis, Frankfurt, Johann Wolfgang Goethe University.

● Link/URL

Centers for Disease Control and Prevention. Public Health Implications of Chronic Periodontal Infections in Adults, accesed May 4, 2009

(www.cdc.gov/OralHealth/publications/library/conferences/periodontal_infections.htm)

 

f) Tables

All tables must be numbered consecutively with Arabic numerals in the order of appearance in the text. Regular tables may be provided in Word (.doc) or Excel (.xls) files. Tables should be supplied with a clear descriptive title, columns must have a short heading, and explanations including abbreviations should be provided as footnotes. Statistical measures of variations should be appropriately included in the tables. Symbols contained in the body of tables should be accordingly explained in the footnotes.

 

g) Figure legends

The figure legends should be double-spaced and labeled with Arabic numbers corresponding to the related figures. Figure legends should be provided in the main manuscript (not in the graphic files) and illustrations should not be included in the text file. Legends should provide enough information so that the figure is understandable without reference to or duplication of the text. Numbers, letters, arrows and other symbols contained in figures should be clearly explained in the legend. Original magnification, internal scaling and staining method should also be provided in the figure legends of photomicrographs.

 

Figures

All figures must be numbered consecutively with Arabic numerals in the order they are first mentioned in the text. Manuscript figures should be submitted in separate digital files (figure number should be clearly identified in the name of the electronic file). Single composite files should contain individual multi-panel figures. Electronically created graphs and charts should have basic, simple designs (three-dimensional graphics should be avoided). The use of solid or shaded tones and colors is preferred in graphs, over patterned fills (except for diagonal lining). Information on the software used to generate digital images must be granted to facilitate electronic handling.

If the central theme of the issue is clinically oriented and the volume is scheduled to include intraoral pictures, clinical color photographs are accepted for publication at no charge to the author/s. When clinical photographs, radiographs or scans of patients' body parts are included in the figures of a manuscript, a written and signed consent of the patient (or the patient's guardian, where under 18) is required for the publication. Numbers, letters, arrows and other symbols incorporated into the graphics must be of adequate size to allow reduction and ensure the quality of the printed figure.

Figure files may be in GIF, PICT, PDF or Bitmap format for the initial submission. However, if the manuscript is accepted for publication, the author/s should be able to provide high-resolution TIFF or EPS files (in either grayscale or color) that are required for final printing. Original, digital, intraoral photographic images captured as JPEG files are also accepted for submission. High quality Word (.doc) and PowerPoint (.ppt) drawings may be acceptable, but pixel-based images are not considered suitable for printing.

Final resolution of scanned images, when scaled to single (85mm) or double column (176mm) width, should be >300 dpi for grayscale, >600 dpi for color or combination (grayscale and lettering), and >1000 dpi for line art (lettering and lines). Note that the required level of resolution must be observed at the submitted size of the image. At this stage, multiple, large size digital files may have to be submitted on CD-ROM media since internet service providers may block e-mails with large file attachments.

 

Ethical guidelines

Authorship

The corresponding author must obtain consent to authorship from all listed coauthors prior to submitting the manuscript and include as coauthors all individuals who made substantial contributions to the paper according to the criteria proposed by the International Committee of Medical Journal Editors (www.icmje.org), including significant involvement in the design/organization of the paper, interpretation of literature, data meta-analysis, important intellectual input in preparation and/or revision of the text, approval of the final submitted/published version of the manuscript. Less important contributions should be mentioned in the Acknowledgements section.

 

Source of funding and conflicts of interest

All authors must submit a conflict of interest and financial disclosure form. More specifically, each author is required to reveal any source of institutional, private or other financial support for the study, if any. In addition, all authors should disclose all financial arrangements they may have with a company/organization whose product(s) or service(s) are presented prominently in the submitted manuscript. Information on the sources of funding and conflicts of interest should be published under Acknowledgements (even in cases of no commercial relationships or no financial support).

 

Human subjects and animal research

Manuscripts involving human subjects will be published on the prerequisite that the clinical research has been conducted in accordance with ethical principles such as the Helsinki Declaration of 1975 as revised in 2000, and has received related Ethical Committee approvals. Signed informed consent should be οn file for all the participants of the clinical studies.

Accordingly, manuscripts involving animal experimentation should clearly state that the research has complied with all relevant federal guidelines and institutional policies (NIH guidelines for USA, 86/609/EEC Directive for EU countries). Copies of the aforementioned Ethical/Experimentation Committee approvals, informed consents, policy statements, and related guidelines must be available for review, if required by the Editor-in-Chief.

 

Permissions

The corresponding author must obtain written permission from the original copyright holder to include in the submitted manuscript figures, tables, or other material previously published in books or journals. Appropriate quotation should be included in the figure legends or table footnotes and the original paper or book chapter should be cited in the reference list of the submitted manuscript.

 

Copyright

When the manuscript is accepted and scheduled for publication, a copyright transfer form is sent to the corresponding author along with the acceptance e-mail. The license for publishing the paper to Analecta Periodontologica must be signed by all authors of the manuscript and should be returned to the Editor-in-Chief. The copyright transfer agreement is a prerequisite for publication and manuscripts will not be forwarded to the publisher for printing, unless the signed statement is in file. The copyright transfer document should also cover all artwork, clinical photographs, and other figures contained in the manuscript.

 

Peer-review process

Analecta Periodontologica is a peer-reviewed publication. All manuscripts are appointed by the Editor-in-Chief to two reviewers from the Editorial Board, on the basis of their scientific expertise. The journal employs the double-blind peer review process, where both reviewers and authors remain anonymous throughout the entire procedure. Authors are invited to suggest one reviewer from the Editorial Board (who is not member of their institution and has never been associated with them or their laboratory). Even though the appointment of the recommended reviewer is not guaranteed, these suggestions may facilitate the editorial decision.

The reviewing procedure should be concluded within a month from the assignment of the manuscript. The reviewers operate under specific guidelines set at the related section of the journal’s by-laws. Based on the reviewers' recommendations, the Editor-in-Chief decides to accept the manuscript with minor modifications, to invite the authors for a substantial revision of the manuscript, or to reject the submission.

The corresponding author is responsible to inform the coauthors on the status of the manuscript throughout the review process. A point-by-point response to the reviewers' comments must be provided within a month following the receipt of the original editorial decision. Finally, a galley proof and a copyright transfer form are sent to the corresponding author. The copyright document must be signed by all authors and returned to the Editor-in-chief along with any high resolution figure files that might be required for printing at this stage.

 

Proof corrections

After acceptance, a galley proof in pdf format is e-mailed to the corresponding author of the paper. At this stage, only typesetting and minor corrections can be accepted. It is the responsibility of the corresponding author to ascertain that all coauthors agree with the final corrections and printing layout of the paper. Corrected proofs should be returned to the Editor-in-Chief within four days to avoid unnecessary delays in the printing process.